RSS

Folders, folders everywhere

14 Jan

2016-07-20-11-48-00My life is pretty organized, whether it’s baskets around the house and bathrooms, color-coding spines for my personal bookshelf at home, my career as a librarian where it’s foundation is built from a system of organizing, and of course, my work space. While the office itself is a shared office with my colleague and the larger area is shared with the high school’s resident “tech guy”, my desk is generally a series of folders stacked and labeled. There’s my every day notebook. My agenda. And close to all this, Post-its too.

Every endeavor I undertake is given a folder and when that one wears out another one takes its place. Along the top and side I write the “what” of the endeavor and in goes the material. For many years, this has been my main organizational tool and the notebooks are a necessity. Each conversation that spawns an idea, every question that needs an answer, and every request needing an action is written down and then every handful of pages you’ll see my lists. These are the to-do items that get scratched off or if not completed, moved to the next list a handful of pages after that.

As with my every day tasks, presentations I do start in much the same way. There’s a mental organization and some research then it’s a series of drafts moving toward an outline. And by the fifteenth iteration and the final set of slides, I know the content so well that my notes could be viewed as excessive.

But that’s just me… and Martha Stewart.

So what’s the a lady to do if she’s a list maker? Provide a short list of organizational tips2017-01-13-18-29-10

  • Pen and paper, always
  • Make to-do lists action-oriented
  • Refine and revise your lists as needed. It’s okay to remove something from the list if it keeps re-appearing but not getting done- likely it wasn’t that important to start with
  • Set aside time to delete email, pins, documents, and more. Keeping these “spaces” clear keeps you more focused
Advertisements
 
 

4 responses to “Folders, folders everywhere

  1. aarondavis1

    January 14, 2017 at 3:24 am

    I find that everyone has a different way of going about their ‘To Do’ lists. Personally, I have taken to using the decision Matrix this year to provide a bit more purpose to my lists.

    Like

     
  2. N

    January 14, 2017 at 2:30 pm

    I think setting aside time to delete/remove/reorganise is key and it’s something that maybe some of us feel bad doing because we have a big workload. I’m an adhoc administrator in a university so I often feel as though if I don’t do data entry 100% of the time I’m in the building that I am wasting money. But while I’m doing that I can see my emails pile up and I feel a little anxious when I realise I’m not going to get through them.

    I went to a training workshop about writing for audiences and I was recommended to block out time in my diary for organisational tasks. I’ve tried it and it really helped me finish a project on time.

    Liked by 1 person

     

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

 
%d bloggers like this: